New Employee Orientation
It is UAMS policy that all new hires go through an orientation and receive the required training. Likewise, employees who become eligible for benefits for the first time (e.g. temp to regular, <50% to 50% or higher) are required to attend day 1 of orientation to enroll in benefits. Orientation should be completed within their first 2 weeks, but no later than 30 days.
SAP instructions to schedule an employee for orientation, click here.
New Employee Orientation
All new staff employees are required to attend the 2-day New Employee Orientation program held on campus. These are the only exceptions:
Exception for employees outside the central Arkansas area, such as the Regional Programs and Kids First. The department is responsible for their completion of Online Orientation and required payroll/benefit forms.
Exception for employees who are ineligible for benefits due to their less than 50% status, temp status, or student status. The department is responsible for their completion of payroll forms and the required training – either via Online Orientation or by scheduling them to attend pertinent sections of New Employee Orientation. IMPORTANT: If they change status and become newly eligible for benefits in the future, they must be scheduled for New Employee Orientation again, but will only need to attend Monday’s session. They will complete benefits enrollment at this time.
Exception for contract employees and other non-employees who are not on UAMS payroll. The department is responsible for their completion of required modules in Online Orientation – either via Online Orientation or by scheduling them to attend pertinent section of New Employee Orientation.
Exception for Faculty and Housestaff (see below)
New Employee Orientation will be held every other Monday and Tuesday. We also added some additional end-of-month sessions so that employees can timely sign up for benefits and have those start the next month. You will schedule your employee through SAP, transaction PV00.
New Employee Orientation Dates All regular orientation sessions will be held EDII G137 unless otherwise notified. New hires can report to the 1st floor, Central Building, Information Desk at 7:50 am (Day 1) to be escorted to new employee orientation.
Prior to your new employee’s first day, print and provide them with payroll forms and a welcome letter (template below). The employee may fill out payroll forms beforehand and bring completed forms with them on their first day. If they will be at New Employee Orientation on their first day, they will present their completed forms to HR at that time. Otherwise send them to the HR office on their first day to turn in their forms. [HR reps at the Regional Programs, Kids First and other departments located elsewhere in the state may accept payroll forms.] This is vital because UAMS must make I-9 employment verification no later than the third business day.
- Orientation Agenda
- Welcome Letter for New Hires (word document) or PDF
- Payroll forms to be completed by employees eligible for benefits and not eligible for benefits can be found on the managers page under Hiring Employees
- Non-benefits eligible (student, a temporary employee, or a part-time employee working less than 20 hours per week)
Tell your new employee to bring two (2) forms of identification with them to satisfy the I-9 employment authorization. Also, they should bring the names and social security numbers of their spouse and children for their insurance. Additional information:
- New Employee Orientation Agenda
- New Employee Orientation Payroll PowerPoint – includes examples of completed payroll forms
- Covered Veterans Categories
New Faculty Benefits Orientation
New Faculty Group Practice (FGP) Members, Non-FGP Members and Housestaff/Medical Residents will learn about their benefits online instead of scheduling an appointment through Human Resources.
Benefits Eligible Employees – For Instructions on Completing the Online Modules for benefits eligible employees and faculty please click HERE.
Non-Benefits Eligible Employees – For Instructions on Completing the Online Modules specific for Non-Benefits Eligible employees please click HERE.
- New faculty should complete payroll forms within the first three days of employment.
- Benefit orientation modules and forms must be submitted within the first 30 days of employment. (no exceptions)
- All other online modules must be completed within the first 10 days of employment.
View the HR Calendar to see when the next regular classroom orientation will be held and schedule them via SAP, transaction PV00. They must attend within their first 30 days. It is the department’s responsibility to ensure new faculty members complete the required Online Orientation modules.
Patient Family Centered Care (PFCC) orientation is required for all new UAMS employees including faculty. This session is held on day 1 of regular new employee orientation from 8:00 – 9:50 am in Education II G 137. Click here to register for PFCC. Click here to read more information regarding faculty orientation.
New Resident / Housestaff Benefits Orientation
This orientation is online and geared specifically for new Medical Resident/Housestaff members (those who did not attend the special June orientation). The online modules and forms must be completed and submitted to Human Resources within their first 30 days. This online orientation covers benefits, payroll sign-ups (if not already completed) and other required modules. It is the department’s responsibility to ensure new residents complete the required Online Orientation modules.
As a recap ALL faculty must be registered to attend the following orientation sessions: Patient Family Centered Care and complete the Online Modules (Sections A, B, and C) Click here for instructions for FGP and Residents, Click here for NON-FGP and Click here for Retirement Modules.