We hope to move to online enrollment in the future. But for now we rely on paper enrollment forms (see below) for almost all of our benefits. You may deliver completed forms to our office on 4C of the Central Building, or fax to 501.686.5386 with a fax cover sheet. Keep the original and fax confirmation for your files. You can also scan your completed forms and email to us at AskHR@uams.edu. If emailing, we recommend you send forms only from an internal UAMS email address so your document is secure.
If you don’t see the benefit form you need, contact Human Resources at (501) 686-5650.
How to verify your benefit change has been approved and keyed into SAP
1. Log into Employee Self Service.
2. Click on Benefits, then Benefits Participation Overview.
3. The Participation Overview as of date at the top defaults to today. Change it to a future date – the date your change should take effect – to see the change.
4. Click on each Plan Name to view more details, such as the annual FSA amount and employer premium costs.
5. Benefits Participation Overview only shows the benefits you have. To view a list of all benefits, including those you don’t have (a helpful tool for open enrollment), select UAMS Benefits Statement. Check out the total compensation information here to see the value of your UAMS-paid benefits.
Benefit Enrollment Forms
FOR NEW EMPLOYEES ONLY: New Employee Benefit Form
This form is rarely used, as new employees complete their benefits enrollment online via My Compass.
FOR CURRENT EMPLOYEES: Benefits Change Request Form .
For employees hired more than a month ago. Explain the reason for your mid-year change request; documentation may be required. Click here to see qualifying events. Note that not all events allow for changes to specific benefits.
Also fill out the Dependent Verification for Insurance Coverage Form if you are covering any family members on your insurance.
Also fill out the following vendor form for each plan in which you are requesting to enroll in or make a change to:
Do not use these forms for open enrollment.
Medical enrollment form
Tobacco Pledge – all new medical enrollees must complete the tobacco pledge.
HSA form (only for those enrolled in Health Savings Medical Plan)
Dental enrollment form (fillable dental form)
Vision enrollment form
Flexible Spending Account enrollment form (only for mid-year qualifying events; annual open enrollment will be offered online)
Other Benefit Forms
UMR medical claim form if you didn’t have your insurance card and paid out of pocket
MedImpact prescription claim form if you didn’t have your insurance card and paid out of pocket
UMR Forms website to give a spouse or others access to your medical claims (select “Find a form”, then “Authorization For Release of Protected Health Care Information”)
Weight Loss Physician Attestation Form
Weight Loss Reimbursement Form
Life beneficiary change, AD&D change, drop or reduce Optional Life or Dependent Life coverage form
Apply for Optional Life or Dependent Life online if you are past your first 31 days of eligibility; or fill out this form online, print and mail to Standard.
Conversion application form; Portability application form to convert to a private policy within 31 days of losing coverage as an employee
Contact Human Resources first before filing one of these claims:
Claim – Life
Claim-Accidental Death & Dismemberment
Claim-Accelerated Life to access a portion of your life insurance now if diagnosed with a terminal illness
Claim-Waiver of Premium (contact our office about this form; only needed if employee is not eligible for Long Term Disability)
Drop Optional Long Term Disability or Optional Short Term Disability Form (or enroll if you are within your first month of eligibility)
Claim – Long Term Disability – ask for help from Human Resources to complete this claim
Short Term Disability claims are filed by phone, 1-888-641-7194
Application to convert to an individual Long Term Disability policy when your coverage as an employee ends (sorry, no option to continue Short Term Disability)
Flexible Spending Accounts
Pre-Tax Premium Conversion
Premium Conversion form to change taxation of Medical/Dental/Vision
UA Retirement Plan
Form to change your retirement contribution – only for employees eligible for the match. Send us the front page, you keep the back Acknowledgements. If you are not eligible for the University match, i.e. ,because you are in a temporary, student or resident position, or because you are enrolled in APERS or ARTRS, fill out the unmatched form instead.
Form to report other employer retirement contributions in 2019 (2018 form) . Fill this out if you might exceed the IRS limit on your combined contributions.
Form to withdraw retirement within 32 days of leaving – we cannot sign off on your retirement distribution request without this form
Apply online for employee/spouse/child tuition discount