Tip of the Month

May 2023 – Updated Forms and Process Reminders

Administrative Leave/Suspension and Employee Separation (Off-Boarding) Check Lists

Printable version

Administrative Leave

In accordance with Administrative Guide 4.4.02, “Employee Discipline Policy,” department managers, supervisors, or designees are responsible for the employee disciplinary action process which includes completing the administrative leave/suspension action in Workday, attaching any supporting documentation, and getting Employee Relations approval prior to meeting with the employee.

There are several tools on the ‘Employee Relations’ webpage under the Corrective Actions section to guide and assist you with these processes.  It is recommended that you review the policy and trainings for Administrative Leave/Suspension (below), as well as the Administrative Leave/Suspension Checklist for Managers.

The following resources are available for questions regarding the administrative leave/suspension process:

• Checklist:  Administrative Leave/Suspension Checklist for Managers – Updated May 2023
• Workday Training: Workday Expectations-Disciplinary Action
• Policies: Administrative Guide 4.4.02, Employee Discipline

Employee Separation (Offboarding) 

Department managers, supervisors, or designees are expected to ensure completion of the employee separation process, for both voluntary and involuntary terminations, in a timely manner. Completion of the separation process ensures compliance with Administrative Guide Policy 4.5.16, Employee Separation.

This two-step process consists of:

• Completion of the Terminate Employee Action in Workday within 5 business days following the date of termination.
• Completion of the Separation Clearance Form in the Employee Separation System within 30 calendar days following the date of termination.

The following resources are available for questions regarding the termination process:

• Checklist: Offboarding Checklist for Managers – Updated May 2023
• Training: Offboarding Expectations for Supervisors Training
• Policies:
  • Board Policy 405.6 Termination and Eligibility for Rehire
  • Employee Separation – Administrative Guide 4.5.16

Knowledge Article: Offboarding Knowledge Article – Expectations for Supervisors – Updated April 2023

*If hyperlinks do not take you directly to the trainings, right click on the hyperlink then copy and paste the link into a Chrome browser.