Hiring Process:
This refers to the series of steps and activities involved prior to orientation or onboarding. It includes everything from applying for a position and attending interviews to receiving a job offer, completing necessary paperwork, and getting ready for your first day.
Pre-Orientation:
Pre-Orientation is the phase before your official Orientation Day. During this time, you may receive important information and instructions from DPC (HR) or your future team to help you prepare for your orientation day. This could include details on what to expect, what to bring on your first day, and any initial paperwork to complete.
Orientation Day:
This is your first official day as a new employee. Orientation Day is designed to familiarize you with the company, its culture, policies, and key resources. You may attend various sessions, meet your team members, and get an overview of your role and responsibilities. Access all of the online resources mentioned in New Employee Orientation by exploring Your Guide to UAMS.
Onboarding:
Onboarding is the broader process that extends beyond Orientation Day. It encompasses your entire journey as you integrate into the organization. Onboarding helps you acclimate to your role, understand the company’s values, culture, and expectations, and establish positive working relationships with colleagues. It may involve training, mentorship, and ongoing support to help you succeed in your new position.
What should I bring on Orientation Day?
- A positive attitude and eagerness to learn!
- You are welcome to bring drinks or snacks.
- A sweater and/or jacket, as the room may be cold.
- Check with your Hiring Manager and/or Recruiter for additional needs.
Where should I report on my first day?
You should have received a welcome message about Orientation Day. Please check the email address you used to apply for the role. (Be sure to check the spam box!) Please contact your Recruiter if you have not received the email.
What is the dress code for the workplace?
Our dress code varies by department. If you have not received specific instructions from your Hiring Manager and/or Recruiter, please wear business casual. Learn More Here
Is there a dress code for virtual meetings?
Yes, please adhere to the company’s dress code guidelines even during virtual meetings. Learn More Here
What time does Orientation Day start?
You should have received a welcome message about Orientation Day. Please check the email address you used to apply for the role. (Be sure to check the spam box!) Please contact your Recruiter if you have not received the email.
How do I access the company’s intranet and email?
You will receive login credentials and instructions from IT. IT support will be available to assist you with any login issues after you get started. They can be reached at (501) 686-8555.
How do I set up direct deposit for my salary?
You can find the necessary forms in Workday.
Are there any training programs available for professional development?
Yes, we offer various training and development programs. The Onboarding and Development Services team provides a variety of ongoing training. Learn More Here
Where can I find information about employee benefits?
Detailed information about employee benefits can be found in the employee handbook or on the benefits page of the company website. Learn More Here
How often are performance evaluations conducted?
New Employees will complete a 90-day Evaluation. Additionally, performance evaluations are conducted annually to provide feedback and discuss your professional growth. You can find more information by exploring this webpage.
How do I get a company ID badge?
Your Hiring Manager will assist you in obtaining a badge and hang tags. Any credentials MUST be added to your Workday profile before receiving a badge. Credentials are optional. ID Badges are issued through the UAMS Badge Office on the 3rd floor of the Central building. Upon I-9 completion and Hiring Manager approval. Visit during office hours to pick yours up. Learn More Here
Where can I find information about workplace policies and guidelines?
The employee handbook contains all workplace policies and guidelines. You can access it on the intranet or request a physical copy from HR. Access the Employee Handbook here. For more Policies and procedures, explore this webpage.
How do I sign up for employee events or team-building activities?
Keep an eye on the UAMS Announcements for upcoming activities. These can be found in your UAMS email inbox or on the intranet website Learn More Here.
Who do I contact for IT support if I encounter any technical issues?
For IT support, contact 501-686-8555 or submit a ticket through our IT helpdesk system. Submit ServiceNow Help Ticket
What are the safety protocols in case of an emergency?
Familiarize yourself with the emergency evacuation plan and first-aid stations. Your manager will also conduct safety training. Explore more here
What training will I receive at Orientation?
Orientation includes an overview of UAMS’ history and culture, standard workplace safety, an introduction to employee resources, and a quick review of training on company policies.
How do I enroll in the company’s retirement savings plan?
Please follow this link for more information on retirement and other benefits.
How do I access the company’s Wi-Fi network?
IT will provide you with the necessary credentials to access the company Wi-Fi network during your onboarding. Explore IT’s webpage for additional assistance.
Who should I contact if I have questions about my benefits or insurance?
For benefits-related inquiries, reach out to our benefits administrator. Learn More Here
What are the expectations for my performance during the probationary period?
Your manager will provide performance expectations and conduct regular check-ins during the probationary period.
How do I report workplace incidents or harassment?
Our company takes workplace incidents and harassment seriously. Report such incidents to your manager or the Employee Relations department immediately.
Office hours: 8:00 a.m. – 4:30 p.m.
The Office of Human Resources (OHR), Employee Relations team, provides a “deeper dive” into guidance and research on campus incidents. Requests for services should be sent to the team email or i-safe.
Employee Relations Website Link
If you are a victim of sexual assault, sexual violence, or stalking, ensure your physical safety by contacting the UAMS Police Department at 501-686-7777, open 24/7.
Police Department Website Link
What support is available for employees with disabilities or special accommodations?
To request disability accommodations in your role as UAMS staff, please visit the Employee Relations page from the Office of Human Resources.
To learn more about faculty rights and responsibilities regarding disability accommodations in the classroom, please visit the UAMS ADA Accessibility Services page.
For information on short-term or long-term disability insurance, please visit the Benefits page on the Office of Human Resources website.
For assistance from the Center for Health Literacy with plain language assessment and editing, please visit the Center for Health Literacy’s services page.
For assistance in initiating the ADA interactive process, please visit the UAMS Employee Relations page or email Employee Relations at employeerelations@uams.edu.
To report discrimination, discriminatory harassment, or professional misconduct confidentially through the i-safe platform, please launch the i-safe reporting system.
To share feedback and/or recommendations for improvements on the UAMS campus, such as safety, facility conditions, awards & recognitions, health & wellness options, events, culture & experience, communication, etc., please complete the House of Delegates feedback form.
Who can I contact if I encounter challenges with my onboarding process?
Reach out to your manager or contact Ask HR at AskHR@uams.edu for any onboarding-related challenges or questions. New employees will receive a 90-day survey to complete, providing feedback on the entire onboarding process after orientation day.
Where do I get a UAMS T-shirt?
UAMS Creative Services is located on Level B of Education Building II on the Little Rock campus and is open Monday through Friday, 8 a.m.–4 p.m. UAMS-branded T-shirts are available for purchase during regular business hours.
Under UAMS Administrative Guide 4.4.21, T-shirts may be worn as business attire when they are designed or approved by UAMS Communications & Marketing.
Learn more about UAMS T-shirts
Note: Affiliated locations may have their own dress standards. Employees working at Arkansas Children’s should follow the standards for their location.